Recruitment and HR tech is currently on the rise and constantly evolving. If you are:

  • Overwhelmed with hundreds or thousands of resumes
  • Buried with pressure from paperwork and applications
  • Struggling to find the best talented candidates efficiently

Look no further. That’s where recruiting software comes in. The only problematic question is, what’s the best recruiting software solution for you?

As well as getting the best bang for your buck and having a manageable, organized workflow plus a strong candidate experience, you need the right recruiting solutions. In this guide, we’ll be looking at how to choose the right recruiting software for the best results.

Whether you’re a modern recruiter or HR professional operating in a small business, staffing agency or enterprise organization, we help recruiters of all levels.

From streamlining the entire process of hiring new employees and finding the best talent – the right recruiting software will offer a wide range of benefits. As long as what you’re using can be integrated into every step or area of your HR functionalities, then you can greatly refine your workflow as well as the quality of candidates you attract and hire.

You can sign up for a free live demo with StaffingSoft as well as get in touch with our team to discuss how we can help you meet all of your needs to boost your recruiting process and find the best candidates!

 

What is Recruiting Software?

Recruiting software is a software used to manage the recruitment process by:

  • Finding the best qualified candidates
  • Storing candidate information and data
  • Making collaborative teams function smoother
  • Reviewing candidate applications and resumes
  • Posting job boards
  • And more…

Every organization needs jobs to be fulfilled by the best candidates. In order to find, engage and attract those applicants productively, you’ll need a recruiting solution tailored for you. This will enable you to lower your workload through streamlining and automating time-consuming tasks.

You’ll also improve your hiring decisions because you’ll have an accurate and reliable database of candidate information.

When you have more freedom to focus on other important areas, you’ll naturally work multiple things at once without compromising the quality of your recruitment process.

The reason most organizations will use recruiting software is because they can find, onboard and attract the best applicants who match the company and job opening based on their skills, background and work experience.

Not that you can’t do that without a recruiting software, but the workflow won’t be the same.

Unlike using AI and data, you won’t be as consistent or efficient. You’re more vulnerable to making errors too.

Recruiting Software Features

When you’re not operating with the right recruiting software with the features your organization needs most to meet your demands, building a strong recruitment process to find the best candidates can seem difficult.

Most recruiting software will usually include the follow features:

  • Candidate sourcing feature
  • Candidate relationship management database
  • Job board and job posting features
  • Resume parsing and management
  • Email integration
  • HR analytics

Other recruiting software may have more advanced features integrated (e.g. advanced reporting and analytics) but it depends on each brand as they are all likely to have different specialties in different areas.

For now, we’ll look at each of the features listed above in more detail.

Candidate Sourcing Feature

The candidate sourcing feature will enable you to find applicants who are qualified for the job posting and identifying who’s right for the role. This can also be used to help you build up your list of potential candidates to hire and improve your talent acquisition process.

Candidate Relationship Management Database

Using this feature within a recruiting software allows your HR department to keep candidate data stored securely. This can then be used to keep your list of applicants engaged during the onboarding and hiring process.

Job Board & Job Posting Features

Job boards refer to a board which lets potential applicants see your open job position that you need fulfilled. For every recruiting software, this is essential to attracting and getting noticed by the top talent who are more than qualified for the role.

Resume Parsing and Management

Resume or CV parsing refers to the automation of analyzing and storing resume or CV data from applicants. When you set the expectations by making certain requirements (for example, keywords and specific work experience or previous job positions), the resume parsing feature can help you manage and gather the candidates who best fit the job description you’ve set.

Email Integration

To work effectively and collaboratively as a team, communication is going to be vital. As more and more people are applying for jobs, the busier the HR department becomes and it can sometimes feel overwhelming. To stay productive and make the most out of your time as a recruiter, it’s effective to have a recruiting software that can integrate with your email to save time as well as improve the quality of workflow and communication with your team.

HR Analytics

Any project you’re looking for success in, you’ll need some sort of analytics feature to analyze and keep track of your own performance. This also helps you monitor your progress and reverse engineer to see how you can boost your recruitment process and identify which areas need more focusing on as a team.

What Software Do Recruiters Use?

There are different types of recruiting software.

To find the most qualified candidates in the least amount of time, recruiters will use various recruiting tools and resources. For the best standard of hiring and workflow, it’s necessary to have these implemented into the recruiting process.

While there are several platforms that specialize in different areas, StaffingSoft is one of many.

Most of them will be designed to manage and track your talent acquisition process all the way through from start to finish. You’ll also be guided every step of the way to make sure you’re getting the best and right type of candidates your organization needs most.

Some of the main software recruiters and HR professionals use include:

  • Applicant tracking system software (ATS)
  • Candidate relationship management software (CRM)
  • Interviewing software
  • Onboarding software

 

We’ve covered each of these in more detail in another guide. Feel free to read the whole article by clicking here!

How to Choose the Right Recruiting Software

The first thing on your checklist when picking out the right recruiting software should always be to see if it can assist you with needs your organization is demanding the most. Its features and area of focus should also be aligned with what you’re looking to achieve.

For example, if you’re looking to improve the employee onboarding experience, it makes sense to check for an onboarding solution.

With the basics out the way, here’s our five step checklist to help you choose the right recruiting software:

1.   List All of Your Recruiting & HR Needs

Every organization operates with a different workflow.

To simplify and standardize the entire process, you should reverse-engineer and list all of your recruiting needs. The right recruiting software for your company should be capable of complementing those functions and catering to each of those areas.

 

2.   Check That It Has the Features You Need

Different recruiting software companies will specialize in different things. After you’ve made a list of all your recruiting needs, check if they provide a solution for what you demand and if they have any extra features that would be beneficial. For instance, they could also be providing advanced analytics options or social media integration.

3.   It’s Easy to Use

For the best results, it’s a good idea to be operating with a clean interface with a minimal learning gap for yourself and the team. A high quality recruiting software will provide a well-designed solution that’s easy to use.

4.   Check Reviews, Customer Feedback & Case Studies

As you’re going through the reviews, feedback, comments and case studies, it’s also worth checking out the customer who made that review. If they’re similar to your organization and they’ve had a positive experience, then it can help with making a decision.

5.   Try It Out by a Free Live Demo

If the option is available, test out the recruiting software solution by a free live demo. Before making a commitment, you can confirm for yourself if it’s a strong fit and you’ll make a far more confident decision.

Conclusion

With all the noise on the best recruiting software, it can become difficult to make a decision on what you should invest in.

Again, it depends on your specific needs.

If it serves you in every recruiting area you need to complete your workflow and meet the demands of your recruiting needs, then that’s what matters. Not only for you though, it should be easy to operate for your team too. Recruiting is more than just solo play, it’s important to operate with fluidity with your entire organization.

Most of the time-consuming tasks as a recruiter can be automated seamlessly with the use of a recruiting software.

Fortunately, we offer a live demo for you to try our recruiting software solution at no cost.

At StaffingSoft, we help staffing agencies all the way up to enterprise-level organizations meet their recruiting needs by giving you all the tools and steps required, tailored just for you.

To discover how StaffingSoft can transform your recruiting process, sign up for free below!

If you found this guide useful, be sure to share it for other modern recruiters and HR professionals to see. Anything else you want to know or any queries you have, please don’t hesitate to contact us!