The days of unorganized files and paperwork are long gone.
Hiring in today’s market is much more sophisticated and competitive than in the past. Candidates can easily apply to a wider variety of jobs, with a bigger pool. Yet, a bigger pool means more challenges to find the right talent.
Companies want to find the best fit and candidates want a good experience, as well as progress on their own career. An applicant tracking system (ATS) is one of the most useful tools your business can have when hiring and onboarding qualified job seekers.
Spreadsheets have become an outdated method to track your recruiting.
Unlike the applicant tracking system benefits, they barely improve your selection process. It doesn’t offer the same modernized hiring approach.
Increases HR Workflow and Productivity
One of the best applicant tracking system benefits is the amount of time you save thanks to its features. Instead of relying on time-consuming manual processes, you can streamline and automate those tasks. Meaning, better management and recruitment.
First, the ATS saves time by integrating with top job boards. It ensures that many people see and read your posting.
Candidates create an application to apply. The applicant tracking system stores and tracks their resumes, cover letters, and other information. Hiring managers can set the ATS to look for certain keywords. And, they can make it discard applications that do not fit automatically.
With no need to look through every online application, the employer can focus personally on hiring the best employees. This is based on their skills and professional background.
On top of that, the applicant repository also makes it easy to learn and search profiles for certain keywords.
As candidates move through the hiring process, that same repository holds any information. For instance, interview notes.
Across different departments and roles, the format of the tool allows an organization to handle many tasks. This includes assigning tasks, taking notes, and updating applicant status quicker through automation. Scheduling becomes more efficient this way, and everyone is connected and up to date.
The ATS can even provide automated email responses, generate analytics, monitor key metrics, and reports. It can learn faster compared to a human, and keep that information more accurately.
Practically, anything that once required manual input can improve. It’s a lot more efficient when using recruiting technology to support you.
This adds up to much faster performance and time to hire and better workflows for in-house teams and staffing agencies. Employers in the organization get talent in place with fewer delays. It’s a straightforward solution. You can remain profitable while keeping the momentum on important work.
On a normal workday in the HR department for an enterprise or small business, costs will also be reduced in the long run.
Increase Hiring Quality
Improved quality of hire is a natural consequence of using an ATS.
The information in the platform ensures your organization can make more informed decisions. This ensures you’re screening all those candidates who are applying for the vacancy.
It’s virtually impossible for the information to go missing since it’s easy to manage. Everything there is to know about a recruit and whether they match your job description will be shown. This will be in the administrative system for everyone to see.
With all of the information and notes available, the hiring process is more transparent and methodical.
This makes your job easier as a recruiter because you can use real data for making key decisions. It’s a lot better than relying on gut feelings and incomplete memories from interviews. When it comes to making a decision, you’ll know if the candidate is a complete match. Just check if they’ve included a keyword or skill that you’ve set from your custom job postings.
It’s a lot less risky for its users and manager. Since the database is more organized by providing an objective methodology, the reporting, searching, and sourcing process becomes simplified.
Build a Stronger Hiring Pool
Every time you advertise an open job position in your industry, there’s a good chance there are people to avoid who are simply not a good fit for the role. While one person may not have the set qualifications or skills, they may be good for a different role or can benefit the business in the future.
Unlike modern recruitment, it is all too easy to lose track of these candidates and their skills in the meantime in traditional hiring,
You may recall a previous interviewee but tracking down their details means digging through paperwork or emails.
With an applicant tracking system, your organization can retain the details on potential candidates within the system for future use. Just as you can search through a resume during the hiring process, you can search again for other positions and flag previous applicants.
As a result, this improves time-to-hire as well as the overall talent acquisition process.
With all of the previous notes and details at your fingertips, it’s easier to hire from an existing talent pool.
Improve Employee Retention and Build Company Branding for Applicants
The candidate experience is very important when it comes to recruiting and hiring. If a candidate has a bad experience before they are offered a job, they are less likely to accept.
If the process is bad, unsuccessful candidates might never want to apply for another role in your company.
With an applicant tracking system, you can scale your marketing and start on employee retention. For example, making integrations on social media. Or, creating a post on LinkedIn to pinpoint the specific person with the expertise you need.
The speed with which the employer can review applicants, create and schedule interviews is a great first step.
The ATS ensures automated, timely communication for those who are unsuccessful but still part of the potential talent pool.
For those who are successful, the positive experience continues. The information contained in the ATS ensures that new hires are not asked to provide redundant information. New staff can onboard and train rather than being held up by redundant data entry.
This approach reflects well on your company and helps with improving your branding. A strong first impression is key. An ATS provides a great image and effective interaction for applicants and hires.
In terms of candidate experience, another major benefit to using an ATS is the ability to build a self-serve portal.
With a username and password to access one, potential hires can update their information, including contact details. This ensures that the candidate’s preferences are perfectly tailored to their needs. Managing these details independently allows them to keep the system up to date.
Applicant Tracking Systems are Effective
Modernizing your company’s hiring process with an applicant tracking system is effective, according to statistics. A Capterra study finds that 94 percent of recruiters and hiring professionals say using ATS software has positively impacted hiring.
Another 86 percent say that ATS use has specifically helped them hire faster. Seventy-eight percent noted improved hiring quality.
You need people with the relevant skills and expertise.
Choosing the most tailored software will provide you with the advantages you need to keep ahead of your HR needs. Better yet, most companies offer a free live demo for you so you can make a decision first before having to make a long-term commitment.
Forget about sifting through thousands of resumes that are not a good fit. It’s time for you to experience the benefits of an intuitive ATS for yourself. seamlessly attract the top talent!
How Can StaffingSoft Help?
Give our friendly and helpful team a call at (972) 267-5194. Alternatively, you can email us at sales@staffingsoft.com. Get in touch with us today to discuss your applicant tracking software options.
We’re looking forward to learning more about your needs working with you to achieve your goals faster!